Handwritten notes on a scanned fax, an eighty page report, a form your industry uses and nobody else does. All of it gets read, named and filed correctly, because none of it depends on matching a template.
Works with the folders, naming and systems you already use.
Example data
Read it, key it in, name it, file it, check it off. That job shows up nowhere on an org chart, and in the busy season it eats months.
Somebody spends the busy months reading forms and typing what they say into a system. That person was hired to do something else.
The honest answer to "which clients still owe us paperwork" is that somebody would have to go and look through the folders.
One document in the wrong folder is worse than one that never arrived, because nobody knows to go looking for it.
Whatever the document says, the fields come back as a proper table with the right headers, ready to load wherever that data already goes. Work that used to take months in the busy season now takes minutes.
Illustration
Every document is named the way your team names that type and put in the client folder it belongs in. Nobody moves anything, nobody migrates anything, and nobody has to remember a new place to look.
Example filing
Providers send everything in one attachment. The breaks get found, each piece read for whose it is, and forty properly named documents land in the right folders. Nobody splits anything by hand.
Example batch
Every document is either certain or held. An unfamiliar form, a client name that doesn’t quite match, a scan cut off at the edge: all of it waits for a person instead of landing somewhere plausible.
Example queue
Which client sent what, and what’s still outstanding, updates as documents land. Nobody reconciles a board against a folder ever again.
Example board
We build the first document types from the paperwork you already handle.
A few of each document you handle, plus the folders and names you already use. That’s the whole ask.
Your mailbox, the drop folder, and wherever files end up. Nothing changes for anyone sending them.
Everything clear is filed from the first day. Anything ambiguous is held, and there’s rarely much of it.
A document processing app reads incoming paperwork and does the work a person would otherwise do by hand: pulling out the data, splitting batches into separate documents, naming each one, filing it where it belongs and updating whatever list tracks it. Arnold does all of that, and holds anything ambiguous instead of guessing.
Any printed or scanned document, however specific to your industry. Forms, reports, policies, statements and plans are all in scope, and there is no fixed template anything has to match.
New document types get added whenever you need them, described in plain words. No change request, and no waiting on us.
Nothing gets filed on a guess. An unrecognized document, or a client that cannot be matched, is held for a person, because a document in the wrong folder is worse than one that was never filed at all.
Nothing changes. Your folder structure and your naming conventions stay exactly as they are, so your team keeps looking in the same places for the same files.
One file holding dozens of documents comes apart into dozens of properly named files, each in the right folder. Four hundred pages in, around forty documents out.
Volume is the point. Hundreds of documents a week, with nobody keying a line. Individual documents run anywhere from two pages to eighty.
Anywhere paperwork arrives faster than people can key it in. Insurance and law are the sharpest fit, along with agriculture, healthcare administration and anyone handling regulated filings.
A short call, with real documents going in and named, filed results coming out. Tell us what your paperwork looks like and you will know quickly whether it fits.
No obligation, and nothing to install to take a look.
